Affin Bank Berhad | Annual Report 2020

516 NOTICE OF ANNUAL GENERAL MEETING ORGANISATION EXECUTIVE SUMMARY CORPORATE GOVERNANCE FINANCIAL STATEMENTS OTHER INFORMATION Notes: (1) As a precautionary measure in view of the on-going COVID- 19 pandemic, the 45 th AGM will be conducted on a virtual basis through live streaming and online remote voting via Remote Participation and Voting (RPV) facilities which are available on Tricor Investor & Issuing House Services Sdn Bhd’s TIIH Online website at https://tiih.online . Please follow the procedures provided in the Appendix 1 of Administrative Notes for Members of the 45 th AGM in order to register, participate and vote remotely via the RPV facilities. (2) The Broadcast Venue of the 45 th AGM is strictly for the purpose of complying with Section 327(2) of the Companies Act, 2016 which requires the Chairperson of the meeting to be present at the main venue of the meeting. Members/proxies are not allowed to attend the AGM in person at the Broadcast Venue on the day of the AGM. (3) A member entitled to participate and vote at this AGM is entitled to appoint proxy(ies) to participate and vote in his/her stead. A proxy may but need not be a member of the Company and there shall be no restriction as to the qualification of a proxy. (4) (i) A member who is an authorised nominee as defined under the Securities Industry (Central Depositories) Act 1991 (“Authorised Nominee”) may appoint at least one proxy but not more than two (2) proxies in respect of each securities account it holds with ordinary shares of the Company (“ABB Shares”) standing to the credit of the said securities account to participate and vote at this AGM. (ii) Notwithstanding the above, for an exempt Authorised Nominee which holds ABB Shares for multiple beneficial owners in one securities account (“Omnibus Account”), there is no limit to the number of proxies which the exempt Authorised Nominee may appoint in respect of each Omnibus Account. (5) Where a member appoints 2 proxies, the appointment shall be invalid unless he/she specifies the proportions of his/her holdings to be represented by each proxy. (6) The instrument appointing a proxy in the case of any individual shall be signed by the appointer or his/her attorney and in the case of a corporation, under its common seal or under the hand of the officer duly authorized. (7) In respect of deposited securities, only Members whose names appear in the Record of Depositors on 24 May 2021 (General Meeting Record of Depositors) shall be entitled to participate and vote at the 45 th AGM. (8) The appointment of proxy may be submitted in hard copy form or electronically via TIIH Online website at https://tiih. online. The hard copy of Proxy Form must be deposited at the office of Tricor at Unit 32-01, Level 32, Tower A, Vertical Business Suite, Avenue 3, Bangsar South, No. 8, Jalan Kerinchi, 59200 Kuala Lumpur, Malaysia or its Customer Service Centre at Unit G-3, Ground Floor, Vertical Podium, Avenue 3, Bangsar South, No. 8, Jalan Kerinchi, 59200 Kuala Lumpur, Malaysia not less than 48 hours before the time set for the 45 th AGM or no later than 31 May 2021 at 2.30 p.m. If members wish to submit their Proxy Form electronically, please refer to the Procedures for Electronic Lodgement of Proxy Form as set out in Appendix 2 of the Administrative Notes for Members. (9) Pursuant to Paragraph 8.29A(1) of the Main Market Listing Requirements of Bursa Malaysia Securities Berhad, all resolutions set out in the Notice of the 45 th AGM of the Company shall be put to vote by way of a poll. 10. To transact any other ordinary business of the Company. BY ORDER OF THE BOARD NIMMA SAFIRA KHALID (LS0009015) (SSM PC No. 201908001266) Company Secretary Kuala Lumpur 30 April 2021